Define the core purpose of the club (why it exists)
Identify the target audience or membership group
Write a mission statement that captures the club’s goals and values
Outline short-term and long-term objectives
Determine how the club will add value to its members and the wider community
Decide on leadership roles (e.g., President, Vice-President, Treasurer, Secretary)
Write a Club Charter or Constitution
Establish decision-making processes (e.g., voting rules, meeting protocols)
Define membership criteria (who can join, requirements, fees)
Plan for succession and leadership handover
Recruit a founding leadership team with complementary skills
Establish club values and code of conduct
Foster a welcoming and inclusive environment
Develop strategies for conflict resolution and respectful communication
Create a feedback system for members
Schedule regular meetings (leadership + general members)
Draft an annual or quarterly activity plan
Decide how events, projects, or meetings will be documented and reported
Assign roles and responsibilities for specific functions (social media, finance, recruitment, events, etc.)
Create standard operating procedures (SOPs) for recurring activities
Open a club bank account or digital wallet (if applicable)
Set membership fees or fundraising targets
Draft a basic budget (income, expenses, reserves)
Identify potential sponsors, grants, or partnerships
Establish financial transparency and record-keeping systems
Choose a club name, logo, and visual identity
Write a club description or “about us” blurb
Create official communication channels (Discord, email, website, or server page)
Draft announcements and promotional materials
Develop social media guidelines and posting schedules
Create a membership form or sign-up process
Develop a welcome guide or orientation for new members
Plan activities, projects, or events to engage members
Encourage member input and leadership opportunities
Recognize and celebrate achievements or milestones
Review server/community policies for club recognition
Prepare documents for official affiliation or verification
Ensure compliance with community rules or ethical standards
Understand what benefits or responsibilities come with affiliation
Schedule regular evaluations of club goals and operations
Gather member feedback on satisfaction and improvement
Identify areas for growth or change
Plan for leadership renewal and mentorship of future leaders
Maintain a living document archive (minutes, budgets, plans)
Club name, logo, and charter finalised
Leadership team established and roles assigned
Communication platforms created
Membership opened
First event or meeting scheduled
Announcement post published
Feedback and registration links tested